Vacancy Promotion Tips for Army National Guard Officers

One of the biggest advantages of serving in the Army National Guard in comparison to Active Duty or the Army Reserves is the ability to get vacancy promotions.  In essence, this process is quite similar to getting promoted below the zone on Active Duty.  A Vacancy Promotion is when an Officer gets promoted to fill a unit vacancy.  This Army Officer might have already appeared before a DA Promotion Board (and was selected), or it might be a junior officer who has not appeared before the DA Board yet.

Army Officer Vacancy PromotionsThe major benefit of pursuing vacancy promotions in the Army National Guard is that you can avoid the DA Promotion Board Process entirely.  If you’ve ever been through this process before, you understand why you want to avoid it.  The DA Promotion Board process is long and cumbersome.  It can take months before the results are published.  And even if you get selected for a promotion, there’s no guarantee you will get promoted (not in the ARNG anyway, unless you have a slot).  Therefore, I think you should focus on getting vacancy promotions whenever possible.  It’s faster and much easier.

Let me give you a real life example by sharing my personal story.  When I was a Captain, you had to be a Captain for 48 months before you were eligible for promotion to Major.  When I had about 42 months time in grade as a Captain, I started looking for vacant Major slots within our state. I was just finishing a successful Company Command and had already completed my military education (Captain’s Career Course).  I found a unit vacancy for a branch immaterial Major position with our state’s Regional Training Institute.

I applied for the job and got selected (I was the only candidate).  When I was transferred to my new slot, I still had about six weeks before I met my 48 months time in grade requirements.  During this six weeks, I prepared my state promotion packet, updated my DA Photo, updated my personnel records and waited for the date to arrive.  On the last day of my 48th month I submitted my promotion packet to my Regiment S1.  It took about 3 months to go before the state board and filter its way down to the National Guard Bureau Personnel Office.

Within about 90 days after I submitted my packet, I received my FED REC orders.  That means I only spent 4 years, 3 months as a Captain.  When you compare that to most of my Active Duty and Army Reserve counterparts, you will notice that I got promoted 2-3 years ahead of my fellow peers.  That’s the beauty of Vacancy Promotions in the Army National Guard.  You can move up through the ranks quickly, especially as a traditional M-Day Officer.

Most officers do not follow this approach.  I’m not saying I’m better than anyone.  I’m not.  I’m just saying that I managed my career better than most of my peers.  The truth of the matter is anyone can get promoted faster via vacancy promotions, if they have a game-plan.  Here is what I recommend you do if you want to advance your Army Officer Career following this method.

1.  Finish all your military schools for your next pay-grade ASAP

2. Stay in shape, pass the APFT and HT/WT at all times

3.  About six months before you are eligible for promotion, start looking at unit vacancies in your state

4. Update your DA Photo, personnel records and start working on your promotion packet

5.  About 90 days before you are eligible for promotion, start applying for unit vacancies

6.  Interview well and get hired

7.  If you get the job, finish your promotion packet about 1-2 weeks before you are eligible for promotion

8.  Submit your packet on your eligibility date

9.  Wait 3-6 months for the state board and FED REC process (keep following up and stay persistent)

10.  Get promoted

It really is that simple.  People simply make it complicated.  Of course, this assumes that you are squared away, competent and deserving of a promotion.

In summary, vacancy promotions in the Army National Guard are a wonderful way to advance your career quickly.  If you develop a game-plan, identify what you need to do, and stay persistent, there’s no reason you can’t get 1-3 vacancy promotions in your career, especially if you are a M-Day Officer.  Now, I understand this isn’t quite as easy to do if you are AGR Officer, but it is still possible.  I personally know several Army AGR Officers who were promoted via vacancy promotions.  Getting promoted quicker means a better career, more promotions, more pay, and a larger pension.  It just makes sense to me.

On a side note, if you have experience with vacancy promotions in the Army National Guard, I want to hear from you.  Just leave a comment to this post to tell us what you did to get promoted ahead of your peers. If you have any questions about this process, feel free to ask and I will do my best to answer it. Thank you.

 

If You Like Our Content, Please Share It:

Comments

comments

Thanks for Your Service,

Chuck Holmes

SKYPE: mrchuckholmes
(352) 503-4816 home office
Email: chuck@part-time-commander.com

Things You Should Do Right Now
  1. Visit our store to see how we can help you excel your career
  2. Hire us to do your resume
  3. Learn more about me

191 thoughts on “Vacancy Promotion Tips for Army National Guard Officers

      1. Kevin

        13-16 published on 5 December, as well. (Not sure what the difference was. I was on 12-16 until about a month ago when it switched to 13-16, but published same day…).

        Reply
        1. Kaanoi

          How many days did you scroll? I was on 14-16 and it got renamed to 02-17 when we switched FY. My packet was state boarded in June ’16, transferred to NGB July ’16, assigned to scroll 14-16 in September ’16, reassigned to scroll 02-17 in October, start scroll in November ’16. Currently sitting at Dep Chief of Staff office 34 days.

          Reply
          1. Mike

            I’m on 02-17 with you. My friend is ahead of me on 13-16/01-17 and is currently at ~67 days. I wouldn’t hold my breath for any of our scrolls to be published before February 2017.

            Reply
            1. JohnnyB

              I’m on U02-17 at Dep CoS G1 since 10 Nov, (39 days today) if this goes any where close to my last time on the scrolls I would guess it will be closer to Apr 2017.

              Reply
                  1. Drew

                    Does anyone know when they conduct these background checks that hold this whole process up? I’m curious to know where the bottle neck in this is….. I heard that they do the standard check of CID, IG, SHARP, EO ect…at the beginning of the Scroll process…Anyone have any insight?

                    Reply
            2. Chris

              I see that the status of P02-17 recently changed from “Awaiting Off Ch of Staff” to “Awaiting Off of Judge Advocate General”. Most people say that after the CoS it moves to “Awaiting Off of Sec of Defense” I haven’t seen anyone mention this JAG step before. Anyone have any info about this?

              Reply
              1. Kaanoi

                From what I gather on a similar blog in Rally Point, 01-17 is also at OTJAG. Hopefully it’ll be a quick stop…

                Reply
    1. Mike

      Anyone heard of any updates for U09-16? Still at COS. I see on here that P09-16 is moving… Are they different scrolls?

      Reply
      1. Chadd

        Mike,

        I believe they are different. P09-16 is for Officers. U09-16 is for Warrant Officers.. I am on U09-16 and no updates still at the same office: Awaiting Off Dep Ch of Staff Personel; U09-16; 91 Days in DoD Approval cycle. I was state promoted in March 2016.

        Thanks

        Chadd

        Reply
      2. Mike

        Anyone heard anything or seen movement for U09-16? Still at Awaiting Off Dep Ch of Staff Personel 119 days in G1 counter still yellow.

        Reply
        1. Chadd Kuhn

          Mike,

          It moved this week to Awaiting Off of Sec of Defense approval; U09-16; 127 Days in DoD Approval cycle.

          This should be the last step for us.

          Thanks
          Chadd

          Reply
    2. Matt

      I’m on 09-16. Number of days reset to 0. It now says “Published. SO#262, 2016-12-14” Does anyone elses say this?

      Reply
  1. Lynn

    Some good news and a quick update for anyone who is on Scroll #11-16. FedRec Promotion UV to CPT/MAJ/LT

    Scroll #11-16 published yesterday, November 30, 2016. 127 days in the DoD approval cycle.

    Congratulations to all newly promoted officers!

    Reply
    1. Dan

      After all the horror stories, I’m pretty pleased with the speed of this scroll. (If I can be pleased with a 7 month process…but compared to others I guess!)

      Reply
  2. Nick

    Check fedrec status every day, scroll P03-17 now on 1 day in the approval cycle. Packet submitted in December ’15, State Promotion in July ’16. Now the waiting game begins… again…

    Reply
    1. Nick

      Don’t anticipate anything soon. My Packet was submitted April ’15, State Promotion January ’16, and 163 Days on scroll P09-16. From what it looks like, other scrolls have had A LOT more luck, but not here.

      Talked to a CW5 at my state level, and his FEDREC too over 200 days. Worst part is no one (S1, Command, State level G1) can explain to me what the hold up is. I’m going other routes to find out why. We’ll see.

      Reply
      1. Mark

        Nick, our timeline is the same and I think we know the same CW5 that took 200 days. I’m reaching out too. Will let you know if I hear anything.

        Reply
  3. Mark

    Not setting any records with P9-016! 152 days and still at CoS personnel. My G1OPM said to give it until December and then they would submit an inquiry. I just think we just had bad luck with this scroll.

    Reply
  4. S.O.

    I am a national guard O2 in an O3 slot at brigade. Currently deployed CENTCOM till summer 2017. I hit 24 months time in grade February 2017. The CDR has already told me to put in my packet immediately when eligible. Does anyone know if the process moves faster when you’re deployed?

    Reply
    1. Mike

      I’m on that scroll. It got renamed to 02-17 with the fiscal year changing over. As of today my status reads: Awaiting NGB-HRP approval; P02-17; 0 Days in DoD Approval cycle

      Reply
    2. Jeremy

      It got renamed because it hadn’t started the DoD Approval Cycle prior to the start of the new fiscal year. I’m on the scroll before yours and I have 19 days in the cycle but the same thing happened to mine (renamed from 13-16 to 01-17). I would think you would see your cycle counter start within the next month. Our BN S4 is on your scroll as well and is also frustrated with the lack of both movement and transparency on this thing. Hang in there.

      Reply
    3. Rob

      I’m was on 14-16 and am now on 2-17…..spoke with my S1 this morning and was told scrolls are created/submitted quarterly. Since 14-16 would cross FYs, they re-numbered. 1-17 is 2LT to 1LT and 2-17 is 1LT-CPT and CPT-MAJ. So now we are at about 8 days….do you have any updates?

      Reply
    1. Paul

      Idk. Scroll I0-16
      124 days in the cycle and been at sec def desk forever it feels like. I have another drill Next weekend. That would have been the 3rd drill its still on that desk -if that’s where it still is then.
      Even my Joe’s feel sorry for me lol.

      My S1 told me his took 56 days in scroll to publish.
      90 days was the longest he had seen up until this year.
      He’s perplexed as anyone. The last CPT I know that promoted was 187 days in scroll….
      However I read one of the guys on here 8-16 just got promotion orders cut at 156 days. So it seems to have improved just a hair. which would put us in 10-16 maybe in December ? Maybe lol.

      Good Times

      Reply
    2. Pat

      Scroll published today. I was at Sec Def from 92 to127 days. My order was published today with a total of 128 days.

      Reply
          1. bajag

            I see comments that 08-16 is published and now 10-16. I’m 9-16 and still waiting at 132 days. Anyone with an idea how 09-16 was skipped?

            Reply
            1. Matt

              I’m on that scroll as well. Someone said if one person on the scroll has an issue (referred OER, GOMOR, etc.) in their restircted file, it will delay the entire scroll from being published. Is your’s color coded red?

              Thanks,

              Matt

              Reply
            2. LTD

              09-16: Day 161 (at DCSPER for the 70th day). Is this a new record? I’ve been gut checked before, but this is grueling. Is back-pay to FEDREC publication, scroll creation date, or State promotion (or none)? Cheers to 09-16 comrades!

              Reply
              1. Kyle

                Backpay is to Fedrec date unless you are O2 or W2 which is backpay to automatic promotion due date. You lose the money AND the time in grade you would have had every day they delay. Broken system.

                Reply
              2. Matt

                It must be. I just checked with the BDE 1 shop. Nothing they can do, just be patient they say, yeah,easy for them to say. It is someone reassuring to know I’m not the only one in this predicament.

                Reply
              3. Mark

                Called the state OPM. They say 192 days was the last long one they had seen recently. I know of 200+ days. It’s frustrating to say the least. I’m not getting any younger and the time/reward factor for my military service gets smaller and smaller even this close to retirement.

                Reply
                1. Matt

                  Good news, I hope, my status changed to Awaiting Selection for publication of order P09-16. Wonder how many days this step in the process takes. Number of days 166.

                  Reply
  5. Nick

    Perhaps someone here can answer this. My packet for promotion from 1LT-CPT went before the DA Board in May 16. Since that time I have transfered into an O3 slot in another unit and my state orders for promotion were published on 15 Sept. I am on the DA promotion list that was released on 29 Sept.

    Will I still have to go through the entire fedrec status to be promoted or will I bypass that because I went before the DA board?

    Reply
    1. Chuck Holmes Post author

      If I had to guess, you would be ok and grandfathered in, since your promotion was already submitted earlier. Maybe someone else can chime in here and validate.

      Reply
      1. Robert Solis

        I am a 1LT who received a vacancy promotion to CPT. My packet was just submitted last month during IDT. Does anyone know where I can go to check the status as it progresses through the required approvals?

        Reply
        1. Rob

          Go to AKO
          Under “Army Links” bottom right; Click on “ORB: Officer Record Brief” (it links you to the G1 site)
          Click on My Soldier Data
          Scroll down to the bottom and click on Fed Rec Status

          Reply
          1. Kevin Black

            Be prepared to wait. I’m the exact same, with my state promotion order published in May. Here it is November and I’m at 99 Days in DOD Approval Cycle with a “Not completed” status. Scroll 12-16.

            Reply
            1. cody

              I am also on P12-16; this is the response I received after I sent some emails out to people NGB… “UVP scroll P12-16 is processing normally with HQDA G-1. The issue is with the eTracker system here at NGB…nothing for you to worry about. Program managers for the system are aware of the issue and trying to come up with a fix. UVP scroll P12-16 is with OSD and an approval can come in at any moment. Please keep in mind that there will be a delay in the publishing of orders. FedRec no longer publish orders without having the approved signed SecDef scroll. The signed scrolled is normally received within 2 to 3 weeks of approval. “

              Reply
              1. Nick

                So if P12-16 is with OSD and an approval can come in at any moment, do they have any idea about the others? I’m on P09-16 (140 days) and I have seen no movement for my promotion. Also my State promotion was 15JAN 2016, I talked with someone at NGB and they said after the FedRec:

                “Your next step is to have your S1 submit an Army Board for Correction of Military Records (ABCMR) appeal to challenge the status of your promotion. The POC I spoke with up here at Guard Bureau was very specific that any further action has to be initiated by your state. Once that happens, the ARNG G1 Appeals Board will be able to action it.”

                I’ve been told there’s light at the end of the tunnel, but I feel like that light is the size of a pin hole right now.

                Reply
                1. Kyle

                  Probably a good idea since your state promotion date doesn’t matter as far as your DOR. Other than O2/W2, your date of rank will be the fed rec publish date. So if you are sitting at 11 months since state, it got stuck somewhere, and I believe the state can appeal what your DOR should be based on a normal process time.

                  Reply
                  1. Leah

                    Excuse my lack of knowledge. Are you all counting the days from your State promotion order to the days at FedRec? or are you counting the number of days when it turned fom 0 days to _days on the counter at FedRec? I’m trying to figure the approximate time I should be promoted depending on the correct days awaiting for FedRec orders.

                    Reply
                    1. Mike

                      I think most people on here are counting their days on the ticker. Currently my days on the ticker states 91, but in reality it has been 213 days since my packet started the fedrec process and 269 days since my packet was submitted to my state for my promotion. I would say overall, I’m looking at about a 10 month wait total…. yeah…

  6. Justin

    Just an FYI for everybody on the site, I was on scroll 08-16 as an O2 –> O3 and my scroll says it published yesterday after 156 days in the scroll cycle and State Orders that were published in November 2015. My scroll cycle looked a little different than what I have seen on this forum. My scroll cycle went like this:

    1) Awaiting to be assigned to Scroll (Jan 16)
    2) Assigned Scroll number 08-16 (Feb 16)
    3) Awaiting DMPM (started around 60-70 days on the counter)
    4) Awaiting Off Dep Ch of Staff Personnel (around 130 days)
    5) Awaiting Publication of Orders (Day 154)
    6) Orders Published (Day 156)

    Not sure if my scroll was an anomaly or the process has been changed, but hopefully the they are trying to make the promotion process more efficient by reducing the number of stops the scrolls have to go through. Good luck to all who are currently scrolling!

    Chuck, thank you for putting together this awesome resource! It has been most helpful in providing insight about the entire FEDREC process.

    Reply
    1. Cody

      Does anyone know what the color coding represents? Mine went from “Days in DOD approval cycle: 61” (box was green) to 62 (yellow box)… Any ideas?

      *Scroll 12-16

      Thanks

      Reply
      1. Kyle

        It’s just another status indicator. Mine went red @120 if I remember. Probably indicating that it had exceeded their target completion time. Unfortunately turning amber didn’t seem to speed things up.

        Reply
  7. Pat

    I am assuming this is the last step before orders publish?

    Awaiting Off of Sec of Defense approval; P10-16; 96 Days in DoD Approval cycle

    Reply
      1. Chadd

        Mark.

        Are you on U09-16 or P09-16? I am on U09-16 and waiting to here of progress form someone on this site.

        Thanks,
        Chadd

        Reply
        1. Mark

          Chadd,

          I’m on P09-16. I have been trouble getting to the self service site to check on progress. Sent a couple emails about it. They say they fixed it. Even Gov’t computer and server has issues. I got my State orders in February.. I guess it will happen one day.

          Regards,

          Mark

          Reply
          1. Chadd

            All,

            Is anyone else on scroll U09-16? I am curious to see what your tracker reads and how many days in progress you are.

            Thanks

            Chadd

            Reply
            1. Matt

              Chadd,

              I am on scroll P09-16. Still awaiting Off Dep Ch of staff Personel. 131 days in the approval cycle. The color code is now red. Is yours? Just checking to see if everyone’s went from green to yellow around 100 days and yellow to red around 130 days.

              I am a unit vacancy promotion from O3 to O4.

              Reply
            2. Brent

              Awaiting Off Dep Ch of Staff Personel; U09-16; 50 Days in DoD Approval cycle

              What is the difference between “U” and “P”? I have seen it listed both ways here.

              I received my state Promotion Order in May but only recently popped up on the RED REC Tracker.

              Reply
              1. Chadd

                Brent,

                I am on the same list U09-16. I am at 51 Days and the description is Awaiting OFF DEP Ch of Staff Personnel. I am not sure the difference between U and P. I think U maybe Warrants and P maybe Officers.

                Thanks
                Chadd

                Reply
            3. Brent

              Awaiting Off Dep Ch of Staff Personel; U09-16; 50 Days in DoD Approval cycle

              What is the difference between “U” and “P”? I have seen it listed both ways here.

              I received my state Promotion Order in May but only recently popped up on the FED REC Tracker.

              Reply
            1. Paul B

              I called my S1 after everyone was posting P10-16 had published promotion orders. He told me 10-16 was still sitting at sec def.

              I don’t see how 10-16 would publish before 9-16. So if something published it would likely be 9-16.

              That being said it seems like all these scrolls are picking up some steam and although they’ve been sitting forever, they’re finally getting finished up. End of the year, someone probably looked at how many promotions were hanging out and got on to the right people about it. I only saw my states promotions, but there were a ton just sitting there.

              So I think 9-16 and 10-16 if they haven’t published will soon.
              Hopefully like this week. I have drill this coming weekend, be nice to get my promotion before Christmas haha
              If I hear anybting I’ll update. I’ll check up on it on Tuesday

              Reply
              1. Cody

                P10-16 definitely published. Apparently, if one packets gets held up at an office the whole scroll gets held up.

                Reply
                1. Paul B

                  10-16 definitely published as mentioned before. It didn’t show up in our computer on Thursday or Friday like it did for some of the guys here. My RNCO checked it today while in the office and emailed me that the order had been published. So for the 09-16 guys I’m certain it has published. Unless they can jump around.
                  I would call your S1 or RNCO to check it if you’re unable.

                  Reply
                  1. Kyle

                    The last office I saw on my scroll was DMPM for about two months. And around 132 it published without showing the intermediate offices. Unless something is horrifically wrong on your scroll, 130s seems to be average lately. And my packet had a send back for state correction.

                    Reply
                  2. bajag

                    I’m on 9-16 and it says today:
                    Awaiting Off Dep Ch of Staff Personel; P09-16; 132 Days in DoD Approval cycle.
                    Did 9-16 get skipped?

                    Reply
  8. Kyle

    Rolled published today and yesterday was 132 days on the counter and 6 months past due date. One of our W2 to 3 guys rolled a couple days ago at 180ish.

    Reply
  9. Kyle

    For the warrants on the forum –

    Latest update from NGB CCWO….

    Fed Rec – We are making progress and have cut the number of packets waiting to be accepted down by
    half. Ms. ***** (protecting names on open web) has really taken on a lot of review work which is allowing the processors to focus on
    getting the packets completed and to the review process. If you note on the attachment there are 66
    Packets at the states awaiting action, they are compiling a list for me which I will send to you for your SA.

    Warrant Officer Promotion Scrolls

    WO1 to CW2 – (Number of Personnel) – Approved
    D01-16 – (60) – 2 March 2016
    D07-16 – (121) – OSD
    D10-16 (86) FEDREC being scrubbed
    Pending packets:
    28 WO1 awaiting initial packet review

    CW3 to CW5 Number of Personnel Approved
    U02-16 (67) 22 March 2016
    U03-16 (65) 27 April 2016
    U04-16 (81) 18 July 2016
    U05-16 (78) 17 Aug 2016 (pending SECDEF signed scroll)
    U06-16 (65) 17 Aug 2016 (pending SECDEF signed scroll)
    U08-16 (78) OTJAG & Awaiting Screening
    U09-16 (98) pending signature (FEDREC)
    U11-19 (139) FEDREC being scrubbed
    Pending packets:
    42 packets awaiting corrections by the state
    28 packets awaiting scrolling
    25 awaiting packet acceptance
    3 MOS changes awaiting packet acceptance
    10 Trans from USAR awaiting packet acceptance
    23 Awaiting Initial packet review
    Initial Appointment Packets
    T07-16 17
    T08-16 07
    T09-16 126
    Pending packets:
    25 WO1 initial appointment packets awaiting acceptance
    21 WO1 initial appointment packets awaiting corrections by the state
    03 WO1 initial appointment packets needing documents uploaded
    147 WO1 initial appointment packets awaiting scrolling
    01 Awaiting approval by accessions

    Reply
      1. Alex

        What is P06-16 in reference of? I am on the 1LT-CPT scroll for 127 days and it has been at the DMPM for a month.

        Reply
        1. Kyle

          P06-16 would refer to the scroll number he is on. Once you are placed on a Fed Rec scroll, the number will show up in your packet status on the Guard G1 self service site. Basically everyone on the scroll has to make it through each station before the scroll gets pushed up from my understanding. DMPM is the long stop, supposedly lasting from somewhere inside days 30-120 on the counter. I’m at 124 and still at DMPM as well. 120-150 is supposedly the timeline for SecDef which is where everyone below COL stops. Don’t expect to get done in that time with current times.

          Reply
          1. Marty

            I’m on Scroll 14-16… as of late last week. Any ideas when that will become recognized? Also, is my DOR when the scroll is signed-off or when my state promoted me?

            Reply
            1. Scott

              Marty,

              I’m also on 14-16, have you heard anything? I’m worried because one of my buddies has been waiting over 8 months for his rec to go through…

              Reply
                1. Jeremy

                  My status is the same as you guys’.

                  Scroll created with packets and List_ID; P14-16; 0 Days in DoD Approval cycle.

                  Does anyone know when we should expect the FedRec order to publish?

                  Reply
                2. Eric

                  Marty,

                  I have the exact same status as you. I am a 1LT taking a vacancy promotion to CPT. P14-16; 0 days in the DOD cycle and the number of days is 0 with an orange box. It has been that way since about 9/9/2016. I feel more comfortable knowing a couple of you are in the same boat. Not a very streamline process that is for sure. Just keep waiting it out.

                  Does anyone know when the clock actually starts? Is that the next stage that some are calling the DMPM stage?

                  Thanks,

                  Eric

                  Reply
                  1. Kaanoi

                    I am also on promotion scroll 14-16 and have been checking on updates to the status of ‘assigned to scroll/0 days’. If anyone here receives any updates and could share, that would be greatly appreciated.

                    Thanks-

                    Reply
                    1. Jeremy

                      I was on 13-16 for 1LT to CPT and, as of last week, they changed the scroll name to indicate the new FY. 13-16 became 01-17. The S4 from my BN was on your scroll, 14-16. As of this morning, that scroll name was changed to 02-17. Check yours, that’s what it should show.

                      Until this point, I hadn’t even been in the DoD Cycle. I’m now on day 1 and the description says “Awaiting Off Dep Ch of Staff Personnel; P01-17; 1 Days in DoD Approval Cycle”. Never even saw DMPM on there so maybe there isn’t a specific order of desks the scrolls pass over but, rather, a round robin

                    2. Cody

                      Interesting; I’m on 12-16 and still just says “not completed; p12-16; 77 days in DOD approval cycle”… I give up! Lol

                    3. Paul B

                      I’m in 10-16 for CPT and it’s been sitting on the same desk for a month or two. Say cycle 110’ish
                      I remember when I got “promoted” by the state in March “absolute worst case you’ll be pinned by October”

                      Well, heading to the range tonight and guess what ? No orders.
                      So like you, I give up.
                      Dismal.

                    4. Kaanoi

                      Thanks for the update. I was able to get in this morning and review the status, here’s where I stand:
                      Scroll ready to begin approval cycle; P02-17; 0 Days in DoD Approval cycle
                      As stated, I was on 14-16 and now realigned to 02-17. Hopefully they will get back on track soon…but with all the comments showing the frustration, it’s not looking too promising.

            2. Kyle

              From what I understand it depends on rank. W2 and O2 are the only ranks backdated to actual eligible date with back pay. Otherwise your promotion is effective on the order publish date after fed rec without back pay. So in other words, you lose all the time and grade and pay you would have had being promoted on time without fed rec process. For example my training officer’s W4 fed rec took 9 months….and that’s when his effective date was….no back date and no back pay.

              Reply
              1. Dan

                Kyle, I believe you’re right. I’m on P11-16 scroll, (which is yellow) at DCSP, and I’ve been told my DOR will be the day the orders publish.

                Reply
  10. Kyle

    W1 in Fed Rec since MAR16 and currently at DMPM…

    Our state CCWO forwarded us an email today (16Aug16) from CW5 Peter Panos, CCWO ARNG. Figured I’d share since not all states share info well.

    “All I meet with COL Strong (CofS, ARNG), COL Vancort (G-1, ARNG) and reps from Fed Rec. We again discussed Warrant Officer concerns regarding the Fed Rec process and the unacceptable time it is taking to accept a packet and to then properly process it to be placed on a scroll. COL Strong was in agreement with our concerns and required the G-1 to establish a get well plan. The G-1 acknowledged the process times and multiple returns of packets were unacceptable. They have transferred 3 additional people into the Fed Rec section and stated they will have the back log of packets (over 30 days at AHS) cleared by November a be able to maintain the goal of approx. 30 day goal of getting packets on scrolls. I will be given a weekly update of scrolls and packets beginning this Friday and will push this information out to you. I will also monitor with the CofS the back log progress. New guidance was released in the last few days from the Sec Army regarding Officer promotions, G-1 is reviewing and will send me any topics that will affect Warrant Officers. Last the discussion is again starting of shifting our promotion process to match that of our O-Grade counter parts. I will research this to determine what impact it could have both positive or negative and share my thoughts with all of you.”

    Reply
    1. John E.

      Thanks for the update. This process seems to take awhile. I am currently going through this process as well and this is current time frames for the scroll I am listed on (P10-16): State promotion orders published mid-April. Scroll created end of April. Sat at zero (0) days pending until June 22. Current status is “Awaiting Off Dep Ch of Staff Personel” pending 68 days. I went through the same UV promotion process in 2011 but it started in April with Fed Rec in end of June. Process has definitely slowed.

      Reply
      1. Kevin

        I had state orders published May 19th. I’m on 12-16, 34 days pending with status of “Not completed.” Wondering if it’ll get done this year…

        Reply
          1. cody hennelly

            Just so I’m clear; I am asking if “not completed” means it has not started through the signing process yet? Thanks

            Reply
      2. Louis

        I’m also on P10-16. Same office- it hasn’t moved yet, but we’re at 79 days now. Not sure what the hold up is, but hoping it moves to the next office soon.

        Reply
      3. Paul

        I’m in P10-16
        According to below 12-14 step process Inthink that’s #9 if I’m not mistaken which seems like it’s moving along.
        That being said – I’m with everyone else here, I truly don’t understand why it takes so long. And or with 50 states, you have to think there are a lot of people in the same boat and probably pretty unhappy. Hopefully some brass are putting boot to a**

        Reply
          1. Louis

            We have moved! 91 days in the DoD process, and we are waiting on Secretary of Defense. This is MUCH sooner than others on this thread, so I’m wondering if you’re right, and its getting closer to the standard time frames.

            Reply
      4. John E.

        newest update moved from my previous to status on scroll P10-16 from Awaiting Off Dep Ch of Staff Personnel__ to Awaiting Off of Sec of Defense approval; P10-16; 91 Days in DoD Approval cycle as ofo 21SEP2016

        Reply
        1. Paul

          Yeah same. We just got our first set of fed rec orders cut in our squadron in almost a year. Orders published in 191 days after his scroll started. His packet was sent to NGB a year ago….

          Same here. My state date was 3/23/16
          Picked up by Fed Rec board the same time obviously, and it hasn’t moved in a few weeks. I wonder what step in the 12 step process that is ? Anyone know ?

          I’ve been in command for 16 months so far, as a 1LT. All the stress and nonsense without the pay. As a single parent with full time sole custody – every penny helps. Our active duty counterparts don’t have to deal with this nonsense. They’re astonished when I explain this process. But as I’ve learned, admin types in the Guard don’t care about taking care of Soldiers typically – let alone Officers. Put a man on the moon – telling me it takes half a year to a year to process a promotion packet ?
          My S1 who’s a solid guy, squared away said he’s never seen it so bad. Took 51 days to have orders published when he promoted.
          Said on average it took about 2 to 3 months worst case – historically speaking for Captain.
          One of my LT’s is sixty days in and it’s on the 2nd desk. His packet was submitted forever ago. Like I told him – at least he’ll get back pay and his promotion date will be back dated to the state date. My 1LT packet took 3 months from state to my late wife pinning me. Big change.
          Not sure what the issue is, but it’s not real encouraging.

          Like I get told “It is what it is”

          Reply
        2. Paul

          Well, just read below “waiting for Sec Def” is the final step. So maybe our promotion orders will get cut soon after all. From what I read it seems to have rapidly skipped a few steps haha. Idk. I give up trying to understand it. I’m combat arms, 11 years in line units so comprehending admin related stuff is my biggest flaw. Maybe light at the end of the tunnel after all.

          Reply
          1. Kurt

            I’m on 10-16 as well. I was shocked when I saw the status change to SEC DEF level. Maybe we’ll luck out and get the FED REC soon.

            Reply
            1. Paul B

              Yeah. I’ll take it. Seems to be picking up a little. I bet with the FY17 approaching someone important wanted some packets cleared.
              I don’t have access right now. And my S1 is on leave.
              I’ll bug him next week. Haha.
              Ready to see orders processed.
              We don’t even need a formation. Just hand me a piece of paper and, make sure it’s showing 03E in the system,
              give me the green light and I’ll start wearing my “pause button” and get on with life.

              Reply
  11. Luke

    An update to this article… our G1 has suggested that DA Board might be a faster way to be promoted now because FEDREC is taking so long on vacancy promotions. How long you ask?

    As of 2/25/16:
    217 days in DoD Approval Cycle
    270 days since State Promotion Orders

    …and from the G1, these numbers are getting worse – not better. Focus on your job, and doing your best work. No sense in stressing this issue because there just isn’t much you can do.

    Reply
    1. Tim Kramer

      Luke,

      Do you have any idea who to talk to in DoD about this? I agree with the group that rank should have no bearing on job performance but come on! 270+ days in some desk jockey’s junk pile?! It is embarrassing. Mine is 150 days old now and it has been in the same spot the whole time, OTJAG. If the promotion of one of my enlisted members was being held up for ANY reason I would be raising hell about it. I understand that officers have to look after themselves, but this is ridiculous. I guess I’m just venting, but you would think they’d LEAN their processes a bit huh? Guess not

      Tim

      Reply
      1. Joe

        Tim,
        You and I are on the same batch. It’s supposed to be 155 days today but it has not changed from 154 days yet (stuck at OTJAG). Hoping that it does not take a year or so. Some people that I know say that they have waited over 300 something days. That is insane!!! I am wondering if some people are going to contact their congressman/woman about that…

        Reply
      2. Lori

        Tim,

        I am also in the same boat as you and Joe. My packet is at 156 days, not including the sixty days it sat there until picked up. It just cleared the OTJAG, and is now waiting on SecDef approval.

        I was told that part of the extended process is due to the investigation they conduct on the individuals at the JAG level. Supposedly, if someone has derogatory issues that come up, they will be pulled from that scroll so it doesn’t hold up the process and added to another scroll. Even so, it seems to be bogging down the promotion process significantly.

        Reply
        1. Joe

          Lori,

          I am wondering how many more offices it has to go through before publishing the orders, do you know? Seems like it stuck at the SecDef approval for a few days.

          Reply
  12. Tom

    To advise everyone on the current backlog for unit vacancy promotions… my T10 AGR promotion to O4 was put into the FEDREC process 1 June 2015. It sat for 55 days before even starting to count, and now I’m at day 188 with a status of “Awaiting Asst Sec Army, Man, Res Affairs appr.” Nobody at NGB knows anything on the process except for what they are told by DoD, and that information is non-existent. Still waiting 243 days later on a promotion that should, by all accounts, have happened over 18 months ago is very frustrating to say the least.

    Reply
    1. Tim

      I was eligible for O3 Dec 2014, followed the same vacancy fill process and thought I was ahead of the curve. I am currently sitting at day 194 in the Fed Rec process. I check in the G1 portal regularly and watch as my packet slowly creeps from one backlogged desk to another. That said, I try not to focus too much on the rank on my chest but the job I am doing.

      Frustrating is a great word to use.

      Reply
      1. Greg Boudonck

        Tim, I predict good things will come your way. Yes, waiting for backlog can be frustrating, but your wisdom lies in one sentence you said: “That said, I try not to focus too much on the rank on my chest but the job I am doing.” I believe you will be a great leader. Hang tuff my friend.

        Reply
  13. Jazzy A.

    Quick question Chuck,

    My promotion packet has been up at NGB DOD promotion cycle since 14May2015. As of Wednesday, my status was awaiting Dir Pers Mang. Do you know the stages of approval for promotion packets?

    Reply
      1. Jazzy A.

        Thank you, Sir. Hopefully someone can give more insight on my imposed question. I was slightly confused since I received my state promotion orders on May 8, but FedRec DOD approval cycle didnt start counting until 55 Days from today. It seems like my packet was held somewhere for May and part of June.

        Reply
        1. JimmyJam

          Jazzy,

          I’m in a similar situation, I got promoted by my state on 5 June and as of today my packet is been sitting with Per MGMT for the past 57 days with 71 days and counting in the que. I do know other whom received their FEDREC in 100-120 days.

          Reply
          1. Mikey

            Hello Jimmy and Jazzy,

            Has any of your packet status moved from Awaiting Dir of Mil Pers Mgmt to the next stop? If so how many days did you have to wait for?

            Thanks.

            Reply
            1. Tom

              Mine went from there to “Awaiting Asst Sec Army, Man, Res Affairs appr” at about day 120. I’m now at day 188. This is absurd.

              Reply
              1. Kyle

                An OCS classmate of mine just got his FedRec on Friday. 230 days in the queue. Today is 157 for me, so I’ve still got a couple of months, it seems.

                Reply
                    1. Mikey

                      Checked in ORB today and it finally moved up to Sec of Defense Approval – total 180 days in the DoD Approval Cycle. I was told this is the last stop before Fed Rec is processed. Hope this will help others who are in the same boat.

                    2. Mikey

                      Fed Rec is processed – total 182 days in DoD Cycle + ~45 days waiting to get picked up by a scroll. This is actually better than what I had anticipated.

                    3. Kyle

                      Yeah, I was pretty excited when I saw “Published” on the tracker the other day.

                      Mine took about the same, maybe a bit less, to get put on a scroll after the state orders were published.

                      Considering a buddy had his DoD Approval take 230 days, I’ll take 182.

                    4. Lori

                      Mikey,
                      My packet is at the SecDef approval (per DPRO), what scroll list were you on? Mine is 01-16… curious if I am anywhere close to completion yet.

    1. A Chief waiting since August

      My State promotion went through last summer after having submitted my packet 3 months before my eligibility date, went into the FEDREC process in August and I am still waiting. I have been harassing people at NGB for weeks trying to get an update on where my scroll is and I am finally getting some feedback. Although I must say I was stuck at the DMPM for two months it has now moved onto the VCS (Vice Chief of staff) and I was told that I should be promoted by the end of the month. I do not understand why this takes so long. I have received a PowerPoint on how the scrolls roll through the process but just don’t get the delays.
      Here is the order for those who would like it:
      1. State
      2. ARNG-HRP-R
      3. Liaison, DMPM
      4. OTJAG
      5. DMPM ORB
      6. DCS G1
      7. ASA M&RA
      8. OGC
      9. DMPM
      10. VCS
      11. CoS
      12. Sec ARMY
      13. White House
      14. SEC DEF – 1LT – LTC stops here
      15. Senate – For COL Scrolls

      I was delayed 8 months on my last promotion because of this horrible process and it looks like another 8 can be tacked onto this one. If anyone can explain why it takes so long to get through these departments I would LOVE to hear it!

      Reply
  14. Roger

    Excellent resource website. Verify your PQR and ORB data is correct. Sit down with a senior officer to go over this. Make sure your security clearance is up to date.

    Reply
  15. Anonymous

    My situation is some what similar to Eds.
    I am currently a 1LT and I have been eligible for O-3 for a year this month but I was serving in a XO position and by the time the change of command happened the guard was over strength in logistics officers. So I just transferred into an immaterial slot which is an O-3 slot, will I have to wait until I am DA Selected to promote or can I submit my packet and promote into this slot? I am not aware if I have been DA Selected already. I guess my question is if you are DA Selected before you find a O-3 Slot is it too late to promote into the slot, do you have to wait on the board's decision to determine your fate.

    Reply
    1. Chuck Holmes Post author

      If you haven’t received a notification letter that your packet is going before a DA Board yet, all I believe you need to do is submit your promotion packet through your state for a vacancy promotion. Check with your S1. If you have already received a letter that your packet will go before the next upcoming DA Board, you will have to wait for the board results to be published. That was my experience. Check with your S1.

      Reply
      1. Anonymous 2

        Chuck,

        6 months before I met my 2 year mark as 1LT, I obtained an O-3 staff position. Once I hit my mark, I obtained a letter of recommendation from the BC and satisfied all the requirements for a UVP promotion. However, I was subsequently denied by state due to “inconsistent OERs” as I didn’t have really good SR marks. My last two OERs have been SR. center of mass. I Am now a 1LT about to hit my 3 year mark in a few months with no idea how to approach the promotion.

        Any thoughts? Thanks

        Reply
        1. Chuck Holmes Post author

          Submit your packet again. If you are in an O-3 billet, it shouldn’t be an issue. All Captains and below get center of mass. Above center of mass is reserved for Majors and above.

          Reply
          1. Schaivo

            “Above center of mass is reserved for Majors and above.”

            Not entirely accurate (at least not in my state). I received ACOMs on my last two OERs as a CPT when I was a company commander. It’s what helped me get to that UVP and beat out my peers. If you’re not getting ACOMs in command positions, it will hold you back, especially if the size of the Guard in your state is small like mine. The competition is fierce these days.

            Reply
    2. Anonymous

      This might seem like an odd question, Chuck.

      Say you are a 1LT, holding an O-3 slot, and the “DA Select” process has already been engaged (the board met, and the results are just pending being released).

      (I know alot of RC/ARNG 1LTs are in this position, awaiting results of the December board to come out in March 2015)

      What if you are “passed over” for promotion to CPT?

      Does being considered for a DA select board essentially commit you to having to have a 2nd look, a year later?

      I mean, after the board results are posted and you were “passed over”, can your packet still be pushed forward for a vacancy promotion, before having to be boarded for a 2nd look?

      (I know, logically, it would stand to reason that the state wouldn’t want to give you a vacancy promotion if you were non-select by a promotion board, however, even with stellar OERs, there still could be a ton of nuances behind whether a candidate wasn’t selected–a material error beyond what could have been reasonably caught when reviewing My Board File, or, some fluke administrative error.)

      Reply
      1. Chuck Holmes Post author

        If you are passed over, but already in a slot above your grade, and you are in the ARNG, I don’t know why you couldn’t just submit a promotion packet through your state. I know several officers who were passed over by a DA Board, but they found a vacancy in their state, resubmitted the packet through their state and got promoted that way. So that might be an option.

        Maybe someone else can chime in here and share their thoughts?

        Reply
  16. Pingback: ARNG Regional Training Institute | Citizen Soldier Resource Center

  17. Ed

    The unit vacancy process to go from 1LT to CPT did not work out for me so I just went through the DA Board. I am currently deployed with an active duty unit but back in my home unit I occupy an O-3 slot. Assuming I am selected for promotion through the DA Board, will my promotion essentially become automatic since I am in an O-3 slot in my home unit? Or will it still be pending some action/verification by my home unit?

    Also once my promotion orders come through, will it automatically update in AKO, my rank in the Outlook Global, etc? I know of course I will need to get an updated CAC card. Thanks.

    Reply
    1. Candace Ginestar

      From what I understand, you can’t get promoted on the forward books. You have to be occupying a slow on the actual MTOE…which it sounds like you do, so you should be good to go there. As long as they haven’t shuffled you around, you should be fine. This is something I am currently having to work with for myself.

      Reply
  18. Pingback: Army Officer Promotion Tips for National Guard Officers | Citizen Soldier Resource Center

  19. Belinda

    I think vacancy promotions are a good idea, but I also think it’s important not to forget about people who have already been selected by a DA Board, but are having difficulty finding a position.

    Reply
    1. Candace Ginestar

      If someone has the initiative and guts to go for positions for a vacancy promotion, but the DA board select isn’t, who would you rather have at that rank? I just think there’s a lot to be said for that. Why is this person having so much difficulty, when others are going for the same slots they are looking for?

      Reply
  20. Alex

    Vacancy promotions are a lot like getting promoted below the zone on Active Duty. For most officers, this will never happen. But for a select few, getting promoted below the zone/vacancy promotions can really excel your career.

    Reply
  21. Suzanne

    What percentage of officers get picked up for vacancy promotions in the National Guard, Chuck? Is it 20% or more?

    Reply
    1. Chuck Holmes Post author

      I would guess that less than 10% get picked up for promotion via vacancy promotions. Most officers don’t know much about it or don’t pursue it too hard.

      Reply
  22. Joe

    Vacancy promotions are definitely the way to go. You can save 2-3 years by getting a vacancy promotion compared to waiting around for your DA Board.

    Reply
    1. Candace Ginestar

      Joe, you hit the nail on the head. Why anybody would want to ‘wait’ for a DA board is beyond me. There are a lot of people who do that, though. I understand the ones who truly don’t care about advancing as far as possible before retirement (I know some peers who want to stay operational and have no urge to make a certain rank). Otherwise…why wait around?

      Reply
  23. Dan Thillens

    Do ARNG officers earn promotions and retirement at the same calender time (Rate) frame as Active Duty Officers.

    Meaning if a person serves from Jan. 1 2013 to Dec. 31st 2013 in the ARNG that person actually only worked for 12 weekends plus 2 weeks. Is that the same as someone serving Active duty for the entire 365 days in 2013.

    I guess one would also want to know what is retirement based on. ARNG yearly compensation is 12 weekends plus 2 weeks. That accounts for 1/12th of a year. So would the retirement benefit after 20 years of service come to 1 month of benefits per year after age 65?

    Reply
    1. Chuck Holmes Post author

      Active Duty retirement is much different than the USAR and ARNG retirement. As a part-time Soldier you get 15 membership points each year. For a typical drill weekend you get 4 points, plus one point for each day of annual training. Most Soldiers get between 50 and 75 points per year in the ARNG and USAR. For it to be a good year toward retirement, you must do MINIMUM 50 points.

      For the average Soldier, you would get 4 points per drill weekend x 12, which is 48 points. Plus you get your 15 membership points, plus another 14 points for your two week annual training. That would be 77 points.

      An Active Duty Soldier gets 1 point per day and must have 365 points in the year for it to be a good year toward retirement.

      Active Duty gets their retirement check starting the month after they retire. The Guard and Reserve Soldiers get it when they are 60.

      I hope that answers your questions, Dan.

      Chuck

      Reply
      1. christian

        Mr. Holmes, thank you for your guidance on this and future topics. According to the retirement point systems as you explained it, part time soldiers (enlisted, officers) get between 50-77 points; in contrast with AD (365 points). So my question resides in the possibility
        of acquiring 300+ points per year (hypothetical scenario), would i be able to obtain my retirement similar to my AD counterparts, if i work yearly to gain those points until my retirement?

        Reply
        1. Chuck Holmes Post author

          Christian,

          The two retirement systems are completely different.

          If you were to do a full year in the ARNG or USAR as AGOR or ADOS, you would get 365 retirement points. If you did 20 years of doing that, you would have an Active Duty retirement.

          However, as a TPU or M-Day Soldier, getting 300+ points per year, ever year, is next to impossible. Shooting for 100+ is a good and realistic goal.

          Even if you averaged 300 points for 20 years, you would still not get your pension until 60. However, the amount you got would be very similar to what an Active Duty person gets.

          I hope that helps.

          Chuck

          Reply
  24. Tim Hagerty

    I am commissioning in May and my LOA for the ARNG has me filling an O-3 slot as a 0-1. Will filling a 0-3 position as an 0-1 help me make CPT faster? If it matters I’m branching MI and will be the BN’s only MI officer and filling the role of BN S-2

    Reply
    1. Charles Holmes Post author

      Promotions to CPT are pretty much automatic, based upon time in grade. I don’t think the experience will help you get promoted to Captain faster, but it will give you some valuable experience. Good luck! And thanks for your service.

      Reply
  25. Sophia

    Actively managing one’s career and thinking ahead to the next step is critical in all careers, but particularly the military. Your advice of staying up to date with military education and physical fitness is critical. Even if you have everything lined up politically, you don’t want to miss advancement on some technicality.

    Reply
    1. Charles Holmes Post author

      I see so many officers fail to do this. It’s as if they expect everyone else to get them promoted or manage their career for them. Being proactive with your career means staying on top of the details, keeping your records current, completing the schools you need, and making sure you’ve done everything in your ability to position yourself for success.

      Just my two cents.
      Chuck

      Reply
  26. Fernando Andrade

    I’ve been selected for CPT via the even more tedious process of a Special Selection Board (SSB) due to a material error found to be no fault of my own. All in all, thus far the entire process has been going for over 21 months and I have yet to have been promoted (waiting on Army G1).

    I’ve been Co Cdr for the past 6 months and it looks like my company will be deploying in the next 6 months. I was surprised to hear today that I am being requested to put in for a vacancy promotion to ensure I have my bars for the deployment. I was misinformed that I was ineligible once part of DA selection process.

    From what I was told, once G1 gets the paperwork back to HRC, my DOR will be adjusted without holding up my promotion further.

    Reply
    1. chuckholmes Post author

      Fernando,

      Thanks for sharing your story with our readers. I’ve never dealt with the Special Selection Board Process, so I’m not sure what it entails. Hopefully, you will get your Captain’s bars before you get deployed with your company.

      I was a little confused where you said “I was misinformed that I was ineligible once part of DA selection process.”

      Are you saying that “Officers can get a vacancy promotion, even when their packet is part of the DA Selection Process?” Let me know because I would like to elaborate on that for my other readers. I was always told that once your packet is before a DA Board, you are NOT eligible for any vacancy promotion.

      Thanks for your service and good luck.
      Chuck

      Reply

Leave a Reply

Your email address will not be published. Required fields are marked *