In today’s post, we are going to discuss Army Unit Policy Letters. We will discuss (1) what is a unit policy letter, (2) what type of policy letters should I create, (3) why do you need policy letters and (4) where should you post policy letters. Let’s get started.
What is a Unit Policy Letter?
An Army Unit Policy Letter is normally a Memorandum for Record concerning a specific subject. In the memorandum, the commander publishes his/her thoughts or guidelines about a certain subject. These guidelines are the rules about something specific. For example, an Equal Opportunity Policy Letter is the commander’s view on Equal Opportunity in their unit.
What Type of Policy Letters Should I Create?
There are many requirements for Commanders to post a Unit Policy Letter about. Some of the common subjects include:
- Equal Opportunity
- Sexual Harassment
- Drill Attendance/Split Training
- Alcohol and Drug Policy Letter
As a starting point, I recommend you reference your unit’s current policy binder and see what policy letters are in that book. If you don’t have or can’t find your binder, I’d suggest that you talk with your unit S1. They should have a good list of requirements.
Another idea is to visit a couple of other armories and units and see what types of policy letters they have posted on their unit bulletin board. This is a great way to get new ideas. If possible, get a copy of their policy letter so you can use it as a reference.
Why Do You Need a Policy Letter?
You need Unit Policy Letters for a few reasons. First of all, it is an Army requirement. Some of the Army Regulations require commanders to create and post a policy letter. In addition, it is simply good business. In the event there is an issue in your unit, you can help reduce your chances of getting fired if you have a published policy letter. It’s also just good practice. As a leader, your policy letters show that you care and that you put some thought into the matter.
Where Do You Post Your Unit Policy Letters?
I recommend you purchase a bulletin board and hang it on a wall outside of your unit headquarters. This is a good place to post a copy of all of your unit policy letters. In addition to doing that, I recommend you give your S1 Office a copy of each policy letter. Furthermore, it makes sense to give every soldier in your unit a copy of your policy letter. I recommend you brief your entire organization whenever you create and publish a new policy letter. That way every soldier knows what is expected of them. Finally, I recommend you create a unit binder for all of your unit policy letters. This lets you keep a copy of your policy letters in one place, for quick reference.
Final Thoughts about Army Unit Policy Letters
In summary, Unit Policy Letters are an important document for every commander. The purpose of your policy letter is to inform your soldiers what is expected of them concerning certain issues. In many cases, it’s also a requirement to publish a policy letter. I believe it is smart business to create policy letters and post them on your unit bulletin board. It’s also important to make sure that each soldier gets briefed and understands your unit policies. When possible, you should review all of your policy letters at least annually to see if they need to be updated or modified.
Do you have any questions or comments? Please post them below.