In the Army, all Commanders are supposed to have an Open Door Policy.
In most cases, commander’s type up a memorandum for the record, and post it on the unit bulletin board.
They claim the policy is in place and they are in compliance with all regulations.
Therefore, they assume they are good to go.
While doing this is better than doing nothing, it’s still not the best course of action you can take as a leader.
We all know that most Army units are flooded with SOPs and policies that no one knows about or understands.
I do believe you should have a memorandum written and posted, but my version of an Army Open Door Policy is much more comprehensive.
At a minimum, your soldiers MUST know that you are there and are OPEN to hearing their problems and concerns.
That means you must communicate with your soldiers often (two-way communication).
They must know that you really care, based upon your actions, not just by what you say.
Whenever possible, you need to communicate with ALL your subordinates and find out what they are thinking.
Ask them questions.
Take notes of the conversation to keep as a reference.
I also believe that a true Open Door Policy in the Army means that you are accessible at all times.
Your soldiers must be able to have access to you whenever possible.
Of course, they should go through their chain of command first before they bring their issues to you.
But there are some cases when this is just not feasible.
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I also recommend you “remove” the door from your office or always keep it open, in case a soldier wants to approach you.
You can also post your schedule on the bulletin board so soldiers can see when you will be available.
And if you have a gatekeeper (such as a secretary), make sure they doesn’t prevent people from seeing you.
To some leaders, this might seem like an inconvenience.
But I’ve found that all leaders are really in the people business.
That means we need to be available to listen to, to coach, and to help our followers when they need it.
So make sure you have an “Open Door Policy” in place, and make sure you are accessible when your soldiers need you.
What do you think about this?
Do you follow the Open Door policy now?
Please comment below.